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In order to request a Cash Advance from a Cost-Center, the Business Center (BC) needs the following:

• Authorization to Deduct Outstanding Travel Advance from Payroll Checks form, needs to be completed and signed.
• Email the BC a Cash Advance Request, include the following information:
  • Name:
  • Employee ID:
  • Dates of Project:
  • Purpose:
  • Amount:
  • Cost-Center:

• Cash advances are only for ¶¶Òõ¶ÌÊÓƵ Employees (Faculty/Staff).
• A log must be kept for all cash/gift cards distributed.
• Once the research has been completed, a Reimbursement/Vendor Payment must be submitted via business center to reconcile the cash advance.
• The following items must be attached to the reimbursement request.
  • A properly completed Entertainment Expense Form.
  • A log of the cash or gift cards distributed including the recipients’ name, the amount of the gift card given, the date that the cash/gift card was given and the signature of the recipient.
  • A receipt showing the payment for any gift cards.
  • Any remaining funds to be returned/deposited (if applicable)

Keep in mind the following items regarding cash advances for participant support.

1. Cash, gift certificates and gift cards for any amount are disallowed for employees (staff, faculty, or student-employee).
2. Cash, gift certificates and gift cards for non-employees may not exceed $50 per participant.

Template for log can be found in the “useful forms” tab.